Roads Edition · For NHAI Contractors

Don't lose another ₹crore claim to a letter buried in someone's inbox.

WorkiDoc tracks every NHAI letter, AE / IE instruction, and notice deadline on autopilot. A hindrance register that feeds your EOT claim. Audit-grade letter trails ready for any IE review or arbitration. One-click audit-pack exports. Built for HAM, BOT, EPC, and O&M concessionaires.

Start Free — 14-Day Pro Trial Request a Demo  →

No credit card. Connect M365 or Gmail. Live in a day.

Inward Register · auto-classified Sample concessionaire view
SPV/2026/145 Claim Intimation — Ch.47+900 LHS — Lightning damage to MET sensors (₹5.87L)
Notice deadline — Day 21 of 28 Insurance
SPV/2026/143 Priority — Defects pending beyond 180 days (NH-66 Kalmath–Zarap)
Reply-Pending EOT-Relevant
SPV/2026/142 From IE — Compliance of daily inspection report — May 2026
Closed IE
SPV/2026/140 From PIU Meerut — MOST URGENT — Unauthorized parking spot
Action Required PIU
Auto-classified from organisation mailbox · M365 client-credentials 28-day clock running
14d
to live in production
not 6 months
Roads Edition

Built for the way Indian highway operators actually work.

Organisation mailboxes from PIU and AE / IE on the inbound side. Multi-SPV portfolios on the corporate side. FIDIC and MoRTH contracts running concurrently. Independent Engineer audits and arbitration evidence demands arriving without warning. The schema, workflows, and audit trail are pre-configured — no IT consultant, no Power Automate, no six-month implementation.

∞ Projects per SPV
14d To live in production
M365 Org client-credentials + Gmail
6 Models: HAM · BOT · EPC · Annuity · Toll · Hybrid
Concessionaire Dashboard · illustrative What you'd see on Day 14
📧
Org mailboxes auto-ingested
🏷
Auto-classified by Authority
⏱
28-day notice clock
🛣
Chainage filter
📦
EOT Pack exporter
🔒
Hash-chained audit
The one pain that costs ₹crores

A missed notice deadline doesn't just hurt — it can time-bar your entire EOT claim.

The 2007 NHAI–HCC arbitration is the textbook precedent: a ₹142 Cr EOT claim reduced to ₹33 Cr — a ₹109 Cr delta — driven heavily by notice discipline gaps. Every Indian Contracts Manager has been in the room where a junior forwarded an AE letter to a structural engineer on leave and the 28-day window quietly closed. WorkiDoc exists so that conversation stops happening.

And the everyday operational pains underneath:

4-day searches before an IE audit

"Get me all correspondence on the Ch.589+700 ATCC dispute from Jun '24 to Mar '25" turns into 96 hours of folder hunting across three SPVs.

RFI #247 lost in a junior's inbox

AE sends an RFI on a culvert design at Ch.18+200 to a structural engineer on leave. Eleven days vanish before anyone notices. Two weeks later it's a variation claim.

Annuity deductions for "non-response"

NHAI proposes a ₹1.1 Cr deduction citing non-response to a safety audit observation. The reply was sent — but proving it takes four days.

Six SPVs, six Excel trackers

Every concession has its own filing convention. When the MD asks "what's our overall reply-pending list," someone spends a Saturday merging Excels.

Drafts stuck in approval limbo

Site Engineer drafts a reply. Project Manager is travelling. Regional Head is in a workshop. The deadline ticks past with the letter still in someone's outbox.

Who it's built for

Different role, same audit trail.

👔

Project Director

"Show me every reply-pending letter across all our SPVs in 10 seconds."

See the EOT recovery →
⚖️

Contracts & Claims Manager

"I need every notice on a 28-day clock, AE / IE separation, and a tribunal-ready export."

See the notice clock →
📐

Site Engineer / EIC

"Forward an AE letter, attach a site photo, get on with the next inspection. Don't make me file."

See the inbox flow →
💼

IT / MD

"M365 OAuth at the org level, AWS Mumbai, complete audit log, no vendor lock-in, priced for Indian contractors."

See the IT story →
The Solution

One system for every NHAI letter, AE / IE instruction, and 28-day clock.

WorkiDoc connects to your existing Gmail or Microsoft 365 org mailboxes — including multi-tenant client-credentials setups — and turns every inbound letter into a routed, classified, audit-trailed correspondence.

Auto-classify by Authority & Project

Connect your Gmail or M365 — including organisation mailboxes via client-credentials — and every inbound letter is auto-routed to the right SPV / project / matter. Senders are classified as NHAI, PIU, AE, IE, MoRTH, Subcontractor, Insurer, or Internal. Issue tags (EOT-Relevant, Variation, Time-Bar, Notice-of-Claim, Reply-Pending) attach at ingest.

  • Gmail, M365 delegated & M365 org client-credentials
  • Authority taxonomy: NHAI / PIU / AE / IE / MoRTH / Subcontractor / Insurer
  • Issue tags: EOT-Relevant · Variation · Time-Bar · Notice-of-Claim · Reply-Pending · Closeout
  • Attachments extracted, OCR'd, indexed by chainage + date
Inbox · Auto-classified org mailbox · 14 today
PIU Meerut <meerut@nhai.org> URGENT — Submission of monthly ambulance data
NHAI → NH-334 Meerut–B.Shahr
IE ARMENGE <iearmenge@…> Reg: Compliance of daily inspection report — May 2026
IE → Anandapuram–Anakapalli
Insurance Broker Claim Intimation 153 — Ch.47+900 LHS — ₹5.87L
Insurance → NH-334
Authority Engineer Engineer's Instruction — Road-marking variation (MoRTH Spec 803)
AE Instruction · 14-day → Kalmath–Zarap
98.4% classification confidence on Roads training set

Notice Deadline Clock + Letter Numbering

The single feature that gets a signature on the demo. Every letter flagged Notice-Relevant starts a 28-day countdown — the standard window in FIDIC and most NHAI contracts. Day-1 escalation to the Contracts Manager. Day 7 / 14 / 21 reminders. Day 25 red-line escalation. Outbound notices export as signed PDFs with letter number <PROJ>/<DISC>/<YYYY>/<seq> — the format your DRB and tribunal expect.

  • 28-day notice timer with Day 1 / 7 / 14 / 21 / 25 escalations (FIDIC 20.1 standard)
  • Separate AE Instruction (14-day) and IE Determination workflows
  • Signed PDF export with letter numbering scheme + delivery receipts
  • Hash-chained timestamps for evidential admissibility
28-Day Notice Workflow SPV/CON/2026/0184
Hindrance: Monsoon floods at Ch.45+750 — RoW handover delay
Day 1Day 7Day 14Day 21Day 28
⚠ Day 21 of 28 · Notice must be issued by 28-Jun-2026
✓ Hindrance logged Day 1 by Site Engineer
✓ Escalated to Contracts Manager Day 1
✓ Draft notice prepared Day 18
⏳ Awaiting Partner sign-off
Issue as signed PDF · Letter #SPV/CON/2026/0184

Hindrance Register, Chainage Search, and the EOT Pack Exporter

Every hindrance is logged with chainage, cause, RoW status, photos, and the correspondence that proves it. When an EOT claim is needed, the EOT Pack Exporter assembles every relevant letter, hindrance, AE instruction, BOQ delta, MoM, and photograph into a tribunal-ready, sequentially numbered PDF book in minutes.

  • Hindrance register: chainage, cause, RoW status, photo, linked letters
  • Filter every correspondence by chainage range (km 45.5–67.2)
  • EOT Pack: assemble 9 months of evidence into a tribunal-ready book
  • Sealed cover sheet with hash-chained provenance for DRB submissions
Hindrance Register · NH-334 17 entries · this EOT cycle
DateChainageCauseDaysLinked letters
12-May45+750Monsoon flood345 letters
03-May52+200RoW delay (forest clearance)619 letters
17-Apr61+450Utility shifting (HT line)224 letters
02-Apr54+800Pipeline crossing143 letters
9-month EOT cycle ⬇ Export EOT Pack (PDF · 247 pages)
Real outcomes

Three letters that earned their licence fee back.

Scenarios drawn from live deployments and contracts-manager interviews. Numbers represent typical mid-tier outcomes; SPV details anonymised on request.

EOT Recovery · 22 km HAM Stretch

"₹3.7 Cr of LD avoided. No DRB."

Situation
Monsoon plus a delayed RoW handover blew an 11-month slip on a 22 km HAM stretch. The contracts team had nine months of correspondence, hindrances, photos, and MoMs scattered across email, OneDrive and three Excel trackers — and a notice time-bar approaching.
WorkiDoc moment
Hindrance register linked to chainage + AE letters auto-threaded by issue tag. The EOT Pack Exporter assembled a tribunal-ready, 247-page sequentially numbered PDF book in 90 minutes.
Outcome
9 months EOT certified by the Engineer. ~₹3.7 Cr LD avoided. No DRB.
IE Audit · 3 SPVs · 10 months

"4-day search became a 6-minute query."

Situation
Independent Engineer demanded all correspondence on a Toll Plaza ATCC dispute from June 2024 to March 2025, across three SPVs. Friday 3:45 PM. Audit response needed by Monday EOD.
WorkiDoc moment
Date range + chainage + issue tag filter returned 247 documents. One click → exported as a sequentially numbered PDF book with a sealed cover sheet listing every letter.
Outcome
IE left at 5 PM with the file. Zero observations. No weekend at the office.
Annuity Defence · HAM Concession

"₹1.1 Cr deduction reversed in 14 hours."

Situation
NHAI proposed a ~₹1.1 Cr annuity deduction citing "non-response to a safety audit observation." Contracts team remembered sending the reply — but the original email thread had moved through three handovers.
WorkiDoc moment
Reply Register surfaced the original response sent 18 days earlier — signed PDF, delivery receipt, letter SPV/SAF/2025/0144. Pulled, packaged, and counter-submitted.
Outcome
Deduction reversed in 14 hours. Notice-to-reversal: a single business day.
10 real moments

When the licence fee earns itself.

Ten moments from a Contracts Manager's actual calendar — and where WorkiDoc lives in each.

1

The 4:11 AM hindrance email

Situation: Site engineer emails PM at 4:11 AM — monsoon floods at Ch.45+750. PM is on a 36-hr travel rotation.

WorkiDoc moment: Auto-classifies Hindrance / Notice-Relevant; escalates to Contracts Manager Day 1 with notice-deadline banner.

Notice issued Day 7, not Day 31. Claim preserved.

2

RFI #247 buried in a junior's inbox

Situation: AE sends an RFI on a culvert design at Ch.18+200 to a structural engineer on leave.

WorkiDoc moment: Auto-routes to the structural lead; tagged Reply-Pending with 7-day aging.

Reply Day 11 vs Day 38. No escalation to variation.

3

The IE audit on Friday afternoon

Situation: IE demands all correspondence May–Oct 2024 on a safety audit observation at 3:45 PM Friday.

WorkiDoc moment: Filtered, sequentially numbered PDF book exported in 6 minutes with sealed cover sheet.

IE leaves at 5 PM with the file. No weekend.

4

The subcontractor COS in WhatsApp

Situation: Subcontractor sends a Change-of-Scope photo and voice note via WhatsApp.

WorkiDoc moment: WhatsApp Business webhook ingests, attaches to the project, raises a draft Variation Order.

COS formalised in 5 days. Claim documented from Day 1.

5

The AE's 14-day Engineer's Instruction

Situation: AE issues written instruction for a road-marking variation under MoRTH Spec 803.

WorkiDoc moment: Logged as Engineer's Instruction; 14-day clock; BOQ-impact tagged for QS.

Compliance recorded. Variation claim filed within window.

6

The annuity-deduction reversal

Situation: NHAI proposes ₹1.1 Cr deduction citing "non-response."

WorkiDoc moment: Reply Register surfaces the original response with signed PDF + delivery receipt in seconds.

Reversed in 14 hours.

7

The Schedule H quarterly

Situation: HAM concession requires quarterly Schedule H to IE.

WorkiDoc moment: Recurring workflow auto-creates the draft, routes for partner sign-off, exports the compiled PDF.

Filed Day 90 every quarter. No IE observation.

8

Land-acquisition EOT pack

Situation: 11-month slip from delayed RoW; EOT demands 9 months of correlated evidence.

WorkiDoc moment: One-click EOT Pack assembles hindrances, AE letters, BOQ deltas, photos, MoMs.

90-minute prep vs three weeks. DRB avoided.

9

The 10th-of-the-month IPC review

Situation: Monthly IPC with the Engineer; juniors forget two EI replies.

WorkiDoc moment: Pre-IPC report — Open EIs / Replied EIs / Reply-Pending RFIs — auto-generated 2 hrs prior.

Every EI accounted for. No variation goes uncertified.

10

The DRB filing, three years later

Situation: Three-year-old NHAI dispute reaches DRB; counsel needs every notice, reply, hindrance from inception.

WorkiDoc moment: Project-level Dispute Pack exports all correspondence, ordered, sealed, hash-stamped.

Filed Day 21 of a 30-day window. Counsel review in 4 days vs 4 weeks.

vs the alternatives

How WorkiDoc compares to the systems Indian roads contractors actually evaluate.

Honest feature + cost comparison for a 5-project mid-tier concessionaire. Pricing reflects publicly available list rates and reverse-engineered enterprise quotes; your actual costs will vary. Where competitors genuinely win, we say so below the table.

Feature / Cost WorkiDoc
Roads Edition		 Oracle Aconex Procore Bentley
ProjectWise		 Newgen
OmniDocs
Pricing & Deployment
Pricing model Hybrid: org base + per-project rider Per-project licence + transaction fees % of construction value (~0.1–0.2%) Per-seat licence + project add-ons Quote-only enterprise
Annual cost — 5-project mid-tier concessionaire ~₹12 lakh / year ~₹3–7 crore / year ~₹1–2 crore / year ~₹20–50 lakh / year ~₹50 lakh – ₹1 crore / year
Implementation time 14 days 6–12 months 3–6 months 3–9 months 6–12 months
Unlimited users on every project ✓ ✓ ✓ ✗ per-seat ✗ per-seat
Roads O&M–specific workflow
Email auto-classified into the right project ✓ AI-native ⚠ manual filing ⚠ partial (forms) ✗ ⚠ rules-based
28-day notice clock + auto-escalation ✓ built-in ⚠ manual reminders ⚠ manual reminders ✗ ⚠ custom workflow
AE / IE / PIU as distinct correspondent types ✓ pre-configured ⚠ generic types ⚠ generic types ✗ ⚠ custom config
Hindrance register → 1-click EOT pack export ✓ built-in ⚠ separate modules ⚠ separate (Daily Logs) ✗ ⚠ custom build
Chainage-based filter on every letter ✓ native field ✗ custom field req. ✗ custom field req. ⚠ via GIS coords ✗
Multi-SPV visibility groups ✓ native ✓ per-project ✓ per-project ⚠ Workshare add-on ✓ enterprise
NHAI HAM / BOT / EPC / Toll pre-configured ✓ ✗ generic global ✗ US-centric ✗ ⚠ via implementation
Signed PDF letter numbering scheme ✓ auto ✓ ⚠ partial ⚠ add-on ✓
Compliance & trust
Data residency (AWS Mumbai / India region) ✓ AWS Mumbai ✗ US / Singapore ✗ Global ✗ Global ✓ India option
Hash-chained audit trail (DRB-ready) ✓ ✓ ✓ ✓ ✓
DPDP Act 2023 alignment ✓ ⚠ via config ⚠ via config ⚠ via config ✓

Pricing assumes 5-project mid-tier concessionaire (₹100–500 Cr per project, 25–50 users). Sources: Aconex / Procore public benchmarks, vendor list pricing, reverse-engineered enterprise deal sizes. Reach out for a deeper, scenario-specific comparison.

Where each system genuinely wins.

We won't pretend WorkiDoc is the right answer in every scenario. Here's where the alternatives in the table above are the better call:

Aconex wins for…

Mega-EPC projects (₹2,000 Cr+) where the licence is bundled into a JV and the FIDIC interpretation is contractually mandated. Global EPC with multi-country teams. Where six-month implementation is acceptable because the project runs five years.

Procore wins for…

US / UK-led construction projects already on Procore's stack. Field-data-heavy programs (drone, BIM coordination, daily reports) where the construction-data layer matters more than correspondence.

Bentley ProjectWise wins for…

Engineering / design coordination — DGN, DWG, CAD, BIM. If your problem is drawing version control across DDC consultants, ProjectWise is the answer. (Different problem from correspondence — we're not really competing.)

Newgen wins for…

Top-30 PSU banks, LIC, large central-government ministries. Where the procurement requires a listed Indian vendor with three-decade BFSI pedigree, and the deployment budget is ₹2–10 crore.

Already on SharePoint or Excel — or considering a budget DMS at ₹4–7 lakh / year?

These aren't really "competitors" — they're the starting points most contractors come from, or budget routes some end up taking. Here's an honest take on each before you decide.

If you already run M365

SharePoint + Power Automate

We're not trying to replace SharePoint. If your IT capacity is real and you want to build a correspondence workflow on top, you can — and many do. Reasonable cost: ₹4–6 L for the initial build (150–250 consultant-hours at typical India rates), plus ~₹3–5 L / year ongoing maintenance.

Trade-off: every NHAI taxonomy change, every new SPV onboarded, every workflow tweak becomes a consultant ticket. WorkiDoc ships these as configuration.

If you're still on the status quo

Excel trackers + Outlook folders

At one SPV, three people, fewer than five letters a week — Excel works. Above that complexity, the cost moves from "free" to ~₹10–20 L / year per SPV in hidden ops cost: document-controller time, lost reply trails, audit-prep weekends, and the occasional ₹crore claim that doesn't get recovered because a letter sat in someone's inbox.

Trade-off: the cost is real, just invisible until the next arbitration.

If a vendor quoted you ₹4–7 lakh / year

Budget DMS — what to verify

Several Indian DMS vendors quote in this band. Before buying, check the fine print on each of these:

  • Concurrent user caps — "10 users at a time" locks out a 50-person site team.
  • Hard user caps — 25–50 users blocks junior staff, auditors, consultants.
  • Storage caps — 50–100 GB; 3 years of NHAI correspondence runs 300–500 GB.
  • On-premise requirement — your IT owns the server, patches, backups, uptime.
  • No Roads workflow — generic DMS; you build the FIDIC clock, AE/IE separation, hindrance register yourself.
  • No India compliance pack — DPDP retention, DRB-admissible exports — DIY.

If any of these matter for your operation, the budget DMS isn't actually budget — it's deferred cost.

Pre-configured for Roads

Two register types, ready on Day 1.

The Roads Edition ships with both a Project Master register (CFO / BD: concession, chainage, milestones, financials) and a Correspondence Master register (Contracts: letter number, sender, issue tags, reply status, reference letters). Both are configurable — these are the defaults that already work.

Correspondence Master (used 100× / day)

Identity & Routing

  • Letter Number <PROJ>/<DISC>/<YYYY>/<seq>
  • Direction (Inward / Outward / Internal)
  • From / To (auto-resolved against contacts)
  • Subject & Reference Letter chain

Classification

  • Authority (NHAI / PIU / AE / IE / MoRTH / Subcontractor / Insurer)
  • Issue Tags (EOT-Relevant · Variation · Time-Bar · Notice-of-Claim · Reply-Pending · Closeout)
  • FIDIC Sub-Clause reference
  • Chainage start / end

Status & Clock

  • Status (Open / Partially Closed / Closed)
  • Reply Status (Pending / Sent / N/A)
  • Days Open · 28-day clock progress
  • Reply Reference Letter # + Reply Date

Project Master (set once / project)

Concession

  • Project Code, Client (Concessionaire)
  • Model: HAM / BOT / EPC / Annuity / Toll / Hybrid
  • Lane Config (2 / 4 / 6 / 8)
  • Concession Period & End Date

Chainage & GIS

  • Chainage Start / End (km)
  • GIS Start / End Coordinates
  • Original / De-scoped / Revised Length
  • MCW Pavement & Service Road Type

Milestones & Financials

  • Bid Due Date · LOA Date
  • Appointed Date · COD · Completion Certificate Date
  • Odd / Even Annuity Due Date
  • Original / De-scoped / Revised Cost · O&M Amount

Custom additions supported on Enterprise. Roads Edition prospects can request fields not listed — the underlying correspondence schema is configurable in days, not quarters.

For the buyer who knows the work

An NHAI / FIDIC vocabulary, used correctly.

If we don't speak your dialect, we can't help you. Click any term to see what the system does with it.

FIDIC Sub-Clause 20.1 — Contractor's Claims

The 28-day notice requirement under FIDIC Red / Yellow / Silver Book. Miss it and your claim is time-barred. WorkiDoc starts the clock the moment the email lands.

AE — Authority Engineer (NHAI EPC)

NHAI's representative on EPC contracts. Issues Engineer's Instructions with a 14-day reply window. WorkiDoc treats AE letters as a distinct correspondent type with its own clock.

IE — Independent Engineer (HAM/BOT)

Independent on Hybrid Annuity / BOT concessions. Issues Determinations preceding DRB. Separate workflow from AE Instructions in WorkiDoc.

EOT — Extension of Time

Time-extension claim arising from contractor-non-attributable delay. Requires a 28-day notice and a full evidence pack. WorkiDoc's EOT Pack Exporter assembles it in minutes.

PIU — Project Implementation Unit (NHAI)

NHAI's regional unit (PIU Meerut, PIU Hyderabad…) handling a specific corridor. Inbound PIU emails auto-route to the right project SPV.

RFI — Request for Information

Pre-construction or in-construction queries (design clarifications, spec interpretations). Tagged Reply-Pending with aging; pre-IPC reports surface open RFIs.

NCR — Non-Conformance Report

Quality observation requiring corrective action. Issue-tagged at ingest, linked to chainage, closeout workflow tracks resolution.

IPC — Interim Payment Certificate

Monthly progress payment certified by the Engineer on the 10th. Unanswered correspondence kills certification. WorkiDoc's pre-IPC report surfaces every open EI / RFI 2 hours prior.

Hindrance Register

Chronological log of contractor-non-attributable delays (RoW, monsoon, utility shifting, forest clearance). Linked to correspondence chains. Feeds the EOT pack.

Schedule H — HAM Quarterly Submission

HAM concession agreement quarterly deliverable to IE. Recurring workflow auto-creates draft, routes for partner sign-off, exports compiled PDF on schedule.

MoRTH Specs (100 / 300 / 500 / 800)

Ministry of Road Transport and Highways specifications for earthwork, granular sub-base, bituminous courses, traffic signs. Referenced in AE Instructions; WorkiDoc links each letter to the relevant spec.

DRB — Dispute Resolution Board

First-tier dispute resolution before arbitration. Demands every notice, reply, hindrance from inception. Project-level Dispute Pack export assembles the lot in hours.

AES-256 at rest & transit

AWS Mumbai region

Hash-chained audit log

DPDP Act 2023 aligned

M365 org client-credentials

ISO 27001 / SOC 2 in progress for FY27. We don't claim what we haven't earned.

Pricing

Roads Edition pricing — built for Indian contractors.

Hybrid pricing built for the way concession contractors actually budget: a fixed organisation base + a per-project rider. Unlimited users on every plan. All Roads Edition fields and workflows included.

Starter

Single SPV · 1-3 active projects

₹ 1,00,000 /year base

+ ₹8,000 / project / month
Unlimited users · billed annually

  • Core Correspondence + Email OAuth (Gmail / M365)
  • Project Master + Correspondence Master fields
  • AI classification + chainage filters
  • Basic workflows + audit log
Start Free Trial
Recommended · Roads Edition

Roads Edition

Multi-project concessionaire · 4+ projects

₹ 3,00,000 /year base

+ ₹15,000 / project / month
Unlimited users · all features · billed annually

  • Everything in Starter
  • 28-day notice clock + Letter Numbering
  • Hindrance Register + EOT Pack Exporter
  • AE / IE separation, MoRTH spec linking
  • Signed PDF export · hash-chained audit · DPDP-aligned
  • Implementation in 14 days · white-glove
Request a Demo

Enterprise

15+ projects · multi-SPV · mega-EPC

Custom

Custom base + project rider
SSO · SLA · dedicated CSM

  • Everything in Roads Edition
  • Multi-SPV visibility groups
  • SSO / SAML / Entra ID
  • Custom Authority taxonomies, Issue tags
  • SLA · dedicated CSM · pentest report on request
Contact Sales

Worked example: A concessionaire with 5 active projects on Roads Edition = ₹3,00,000 base + (5 × ₹15,000 × 12) = ₹12 lakh/year, all-in. Aconex at the same scale runs ₹3-7 crore/year. Volume discount on the per-project rider above 10 projects. Discounted pilot programs available for the first 5 qualifying NHAI contractors per quarter — see contact.

FAQ

Questions an Indian contracts team actually asks.

Every inbound NHAI / AE / IE letter is auto-classified at ingest. If tagged Notice-Relevant, a 28-day timer starts. Contracts Manager is escalated Day 1; reminders fire at Day 7 / 14 / 21; a red-line escalation at Day 25. Outbound notices export as signed PDFs with letter number <PROJ>/<DISC>/<YYYY>/<seq>.

Yes. WorkiDoc indexes every letter, hindrance, AE / IE instruction, photo, and MoM by date, chainage, project, and issue tag. The EOT Pack Exporter assembles a tribunal-ready, sequentially numbered PDF book in minutes — vs three weeks of folder hunting.

AE and IE are distinct correspondent types with separate workflows. AE Instructions trigger a 14-day clock against MoRTH specs; IE Determinations trigger DRB-pre workflows. Taxonomy is configurable per concession model (HAM / BOT / EPC / Annuity / Toll / Hybrid).

Yes. Visibility groups per SPV: head office sees the full portfolio; each site team sees only their concession. Designed for multi-SPV portfolios spanning HAM, BOT, EPC, and O&M concessions.

Filter by date, project, chainage, issue tag → export as a sequentially numbered PDF book with sealed cover sheet. Four-day searches become six-minute queries.

AWS Mumbai region. Every action logged with user, timestamp, hash. Letter exports include hash-chained provenance trails suitable for DRB / arbitration. We are DPDP-aligned. ISO 27001 / SOC 2 in progress for FY27 — we say what we have, not what we hope.

5-person site team: live in a week. 60-person Contracts function across 6 SPVs: 14 days using the Roads Edition playbook — Day 1-2 tenant + M365/Gmail OAuth + project import; Day 3-5 first batch of letters classified; Day 6-10 user training + notice clock + hindrance register; Day 11-14 live ops with implementation lead shadow.

Aconex lists at USD 80,000–150,000 per project per year (₹66L-125L per project) with multi-month implementations sold to mega-EPC. WorkiDoc Roads Edition is a hybrid model: ₹3L organisation base + ₹15,000 per project / month. A 5-project mid-tier concessionaire pays ~₹12L / year all-in — a small fraction of Aconex at the same scale. Live in 14 days.

Get started

Ready to stop losing letters in inboxes?

Schedule a 30-minute personalised demo with our team. Bring your most recent IE audit pain or EOT claim story; we'll show you exactly where WorkiDoc would have fired. No slide decks. No drawn-out discovery. Live demo on real data.

30-minute personalised demo on your data
14-day Pro trial — no card required
Implementation in 14 days for Roads Edition
Pilot at 50% for first 5 NHAI contractors / quarter

Or contact us directly:

roads@workidoc.com

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